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Executive Coordinator

San Francisco, CA
Executive Coordinator
We are looking for an Executive Coordinator to work closely with our CEO at our San Francisco headquarters. The Executive Coordinator will assist the CEO, Marketing, Communications, and Business Development teams on an array of projects and tasks.

Essential Functions:
  • Executive Support to CEO
  • Out-of-office point of contact for CEO
  • Involvement in CEO's client relations
  • Scheduling and coordination of client meetings
  • Client contact database management
  • Credit card reconciliation and some financial management
  • Domestic and international travel arrangements
  • Scheduling and coordination of conference/event attendance
  • Assist in planning and coordination of office/staff events
  • General Word Processing and Office Support (Fax, Photocopy, Scan, File)
  • Conference Room Scheduling and Conference Call Coordination
  • Timesheet management
  • Screens incoming calls and correspondence and responds independently when possible
  • Coordinate and communicate with outside consultants (PR, Marketing, etc)
  • Maintain and coordinate CEO's calendar
  • Perform special projects as assigned by CEO
  • Communicate and coordinate with east coast administrative point of contact
  • Other duties as assigned
Job Qualifications:
  • Ability to identify, analyze, and solve problems
  • Works independently under general supervision, uses initiative and good business judgment
  • Ability to prepare reports, correspondence and memos
  • Maintains accurate and complete records
  • Maintain confidentiality and security of sensitive company and client information
  • Works well and communicates effectively with others
  • Ability to plan, organizes, and prioritize, multi-task and use time effectively
  • Ability to read and interpret written information, and follow instructions
  • Ability to perform in a high pressure, quick and dynamic environment
  • Maintains confidentiality of all corporate, personnel and research matters
 Skills and Experience:
  • Bachelor’s degree and minimum or 5+ years of experience.
  • Must possess excellent written and verbal communication skills
  • Working knowledge of Windows and Mac operating systems
  • Working knowledge of Microsoft applications (Word, Excel, PowerPoint)
  • Working knowledge of Google Apps
 Skills and Experience Preferred:
  • Familiarity with academic and/or general publishing
  • Strong background in written communication
  • Understanding of publishing stages and timelines
  • Creativity and forward-thinking approach to printed media
  • Ability to consult with and vet publication options
  • Willingness to serve as experienced in-house consultant

 Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
 
 
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